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How do I create a Doc in Mana?

Guide on how to create documents in Mana

Himal Randeniya avatar
Written by Himal Randeniya
Updated over a week ago

Docs are designed to provide a space where you can efficiently create learning documentation in just a few seconds. This article walks you through how to create documents, use Coach Sue, apply magic edits, and manage your documentation with ease.

This article has been updated to reflect recent changes to creating documents in Mana delivered through our Winter Launch. The Winter Launch Mana update will be rolled out to handheld devices shortly! If you are using an old version of Mana and you are struggling to create documents, don't hesitate to send us a message to access additional support.

Watch the below video on creating documents in Mana after the Winter Launch!

Step-by-step guide on creating documents in Mana

Access the Docs tab

  • Go to the Docs tab on your left-hand menu/navigation panel

  • Choose the type of document you want to create (e.g. Learning Story, Daily Diary)

Select your writing mode

  • Choose how you would like to write when you create a document

  • You can adjust this writing mode for any document you develop in Mana

    • Click the writing mode in the top right hand corner to switch between writing modes the type for each document

Start writing

  • After you have selected the document type you want, choose a child:

    • If the child hasn’t been created yet, you can create them on the spot

  • Begin entering your content to develop your document. You can:

    • Upload photos or videos

    • Record your voice

    • Type directly in the text box

Access support from Coach Sue

  • As you start typing, if the input isn't complete, Coach Sue will open a conversation to guide you

  • Do your best to answer Coach Sue's prompts related to observation, assessment and extension

  • Once the quality of your input reaches the required level, the Generate button will unlock

  • Click Generate to create a high-quality document

Review and Edit

  • Use the panel on the right to see:

    • Your original text

    • Observed, created, and last modified dates

    • The journey the document belongs to (create or move if needed)

  • Click Edit to:

    • Add or change text

    • Upload media (images, videos, PDFs)

    • Use formatting and layout tools

Use smart document tools to finalise your document

  • Use the Magic Edit bar to make instant text changes (e.g., rewrite, remove subheadings)

    • This shows up as "What should I change?" in the centre of your document screen

  • Translate your document into any available language with Translate

  • Use Fix Grammar & Spelling if you wrote the document without AI

  • Click History to restore previous versions at any time

Add a Follow-Up

  • Click Follow-Up to choose a next step (such as an experience plan, observation)

  • This opens the document in Guided View, directly linked to the child's journey

View document history & filter

  • Click View History to browse documents by date

  • Use the Filter icon to search by child or group, helping you find relevant documents fast

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