Feature Guides
Guides for our key features including Journeys, Curricula and Families
By Himal and 1 other2 authors97 articles
Journeys
How to use all features in child Journeys
- View and update a child's profileFind a child's details, rooms, family information and learning links in their Mana Profile.
- Find your way around JourneysFind children, open their learning and return to documents from the Journeys page in Mana.
- How journey auditing uses requestsUnderstand when manual and automatic Journey audits use requests.
- What is the background summary in a Journey?The background summary is a document Mana automatically generates at the start of a Journey, giving educators a helpful starting point based on what's already been recorded for the child.
- How to edit your Journey titleLearn how to rename an open journey and where the updated title will appear across Mana.
- Choose your key childrenChoose or remove your own key-child allocations, and understand when your manager needs to help.
- How do I delete or inactivate a child's profile?Guidance on deleting/inactivating a child's profile in Mana
- How do I recover a child that was made inactive?Find an inactive child, change their status to Active and check their Room memberships.
- How can I mark a journey "complete" or "incomplete"?Mark your cycles of planning as "complete" or "incomplete"
- Write and save a JottingSave your own quick notes without AI writing, and understand the difference between a saved draft and a document.
- What is a Journey in Mana?Understanding Journeys in Mana including recent changes to our Journeys feature
- Does Mana link to the ACECQA planning cycle?Understanding how Mana relates to the ACECQA planning cycle
- What is the quality monitoring feature in Journeys?Understand stage assessments, audits and their link to Journey reporting.
- Using voice recording to help with Document developmentGuide on how to record your voice to guide Mana on developing documentation for you
- Use one learning story for several childrenCreate tailored child stories from a group document, or copy an existing story to another child’s Journey.
- Customise your Stages of the planning cycle or ILPSet up your stages of the cycle of planning
- Translating to other languages in ManaHow Mana supports educators with diverse linguistic backgrounds
- Using Stages in a Child's JourneyStages in a child's Journeys
- Converting a document into any style after it's written
- What Are Magic Actions on Mana?
- Recording a jotting of Family Input
- Why do some Journeys get flagged as "Falling behind"?Mana flags Journeys as falling behind based on a number of factors detailed below.
- How do I migrate Journeys?With Mana's new update you can have one journey per child with multiple goals within the Journey.
- Individual cycle of planning / ILP on ManaFollow these steps to make full use of the Journey (Cycle of Planning / ILP) feature on Mana
- How to begin a JourneyCreate a child’s Journey, set the dates and goals, and begin documenting the full cycle of planning.
- How to write a learning storyTo get started with Mana, begin by writing your first learning story. It will only take a few minutes with Mana's AI working as your aide!
- Create a follow up planYou've documented observe and assess, now it's time to create a plan.
- Gather evidence of implementationGather observations in all forms including jottings, learning stories, daily diaries, letters and photos to showcase your plans in action
- Reflect/evaluate a Journey with Coach SueReflect and evaluate the outcomes you set. How did you plan to achieve them? What worked? What didn't work? Why? What can we do better/next?
- How to create a summative assessmentMana can write a summative assessment using existing documents linked to a child within your chosen date range.
- Profile & Team Setting ConfigurationThis article explains how to find your settings, and what you can customise profile and team settings in the new view.
- How to navigate the new Homepage dashboard for LeadersCheck centre setup tasks, open Journey reports and return to recent documents from Home.
- Create and find Spontaneous Moments
- How do I set the Coaching level for my Team?Centre leaders have the ability to set the pace of Coach Sue conversation for educators before being able to generate the document.
- How to delete or restore a JourneyDelete an incorrect Journey, view deleted Journeys and restore one when needed.
- Find a missing child or JourneyCheck the account, filters, allocations and status that can affect where a child or Journey appears.
- Audit Journey stages and keep reporting up to dateRun audits manually or automatically, then review and adjust the stage assessment.
Documents
Educators can now create any document on Mana
- Writing a full cycle documentDocument a child's complete learning cycle from what you observed through to how your planning made a difference.
- What are the different document types in Mana?Understanding all of the options available to you in Mana
- How can I add photos to my documents?Guidance on how to add photos to documents you develop in Mana
- How to write a daily diaryWrite a meaningful daily diary/day story/daily reflection using Mana
- How do I search for documents by child, group, or document type?How to efficiently search for documents on Mana by child, group, or document type.
- How do I get follow up suggestions for diary entries?
- How can I delete a document?Steps to delete/remove a story or other type of document from your account
- Read your centre’s Docs reportThe Docs report is temporarily unavailable. Reference guide to document activity, educator totals and document types.
- Change the observed date on a documentCorrect when an observation happened, without confusing it with the document’s creation date.
- Print and download a documentChoose PDF spacing, photo size and layout before printing your document.
Coach Sue
Coach Sue is your educator bestie! She's always there to support and guide you. Coach Sue helps you deepen and expand your pedagogical knowledge.
- Who is Coach Sue?More about Coach Sue and how she can support you with your educational practoce
- How do I have a coaching session with Coach Sue?Guidance on getting started with your first coaching session
- How do I conduct reflections with Coach Sue?Coach Sue is a great mentor to support you to reflect on your educational practice
- Reflection models used by Coach SueHere are some reflection models Coach Sue will use for a Reflection document to help guide your practice
- Getting guidance for next steps from Coach SueTwo ways Mana can suggest what to do next in your Grow journey: "Ask Sue what's next" from the stages view or "Refresh ideas" from inside a document's follow-up section.
- Using "Force generate" when you don't have much to share with Coach SueForce generate lets you skip Coach Sue's minimum input threshold when you have a short or simple document in mind, you just give a brief reason why.
- Read your centre’s Coaching reportThe Coaching report is temporarily unavailable. Reference guide to monthly coaching activity and session types.
Program
How to use all features in Program (previously "Curricula")
- Mana Program OverviewAn overview of how Mana Program works from setting up rooms and adding children, to creating plans, using AI Suggest, sharing with families, and reflecting on your program.
- How to share your program with familiesShare a Program document with one family, selected families or every eligible family in a room.
- How to move a document across stages or areasMove documents between journey stages or program areas using drag and drop, or the options menu on any document card.
- How do I set up a Program Template for a Room?Set the columns, optional rows and order used when new Programs are created for a Room.
- How do I create a room/group and add children?Set up your centre’s rooms in Mana and assign children to rooms
- Where can I edit the rooms?
- How do I assign educators to rooms?You can assign educators to rooms in Mana depending on your role and team settings.
- How can I mark a program "complete" or "incomplete"?Mark your program complete or incomplete
- Curricula just got smarter: Introducing Program--> group planning, tailored to each childGroup plans and learning stories now tailor to each child and "Suggest" spots learning threads across your children's goals to help you plan meaningfully.
- How do I make a room inactive?Change a room's status from Active to Inactive in its Room profile.
- Delete a blank or duplicate ProgramRemove an accidental Program from its room and understand the deletion warning.
Grow
Mana for Professional Development
Chat & Notifications
Everything to do with chats
- What are the Chats channels?This guide will help you get comfortable with the different sections of your chat app, so you can connect with families and colleagues.
- How to manage your chat channelsHow to manage chat policies for your organisation or centre
- Can I edit a message I sent on chats?Edit a text message you sent in Chat in the Mana web app.
- How do I delete a message I sent in Chat?Delete a message you sent in Chat after reviewing the confirmation.
- How do I react to a chat message?React to a chat message in the Mana web app with an emoji.
- How do I copy a chat message?Copy text from a chat message in the Mana web app to your device clipboard.
Compliance
Create and complete checklists, manage incident records and find retained Compliance records.
- Find Compliance checklists and incident recordsFind current work and retained records, and understand the New work is off message.
- Create a checklist template for your centreSave and publish the checks your centre needs to complete.
- Start and complete a Compliance checklistChoose a published checklist, record each response and keep the completed record.
- Download a completed Compliance checklistFind a completed checklist in History and download the record or its family copy.
- Add evidence to a Compliance checklistChoose a file, upload it, then save it with the checklist response.
- Find your Compliance checklist schedulesFind the schedules list from a published checklist template and read an existing schedule.
- Start and save an incident draftCreate an incident draft for a child, add the known details, and save your work to continue later.
- Edit a paused Compliance checklist scheduleReview schedule settings while keeping the checklist schedule paused.
- Correct a completed Compliance checklistCorrect an answered checklist item while keeping the original record and earlier history.