Use this guide to find the child-management tasks available to your role and centre settings.
Overview
You can add, edit, remove, or assign children in Mana depending on your role and team settings.
Managers choose how key-child allocations are managed in Allocations & Access. Allocation settings do not by themselves describe every permission to add or edit children.
Add a child
Go to the Journeys tab.
Select Add child.
Enter the Child name. The Month of birth field is optional. If Mana shows a family-permission statement, review it and only confirm it when it is accurate.
Click Add Child.
After adding the child, check their record in Journeys. If Mana reports a problem, review the message before trying again. A child’s creation and their key-educator allocation are separate things to check.
Mana requests a date of birth from users to tailor age-appropriate activities, experiences, and developmental milestones for children. This information enables us to customise our offerings to align with each child's stage of development.
If you have privacy concerns, please take a moment to review our Privacy Policy on our website. We want to assure you that you have options regarding the information you share with us. You are not required to provide an accurate date of birth; instead, you can simply use the first day of the month in the year they were born, and you can choose to share only a first name if you prefer. Your privacy and comfort are important to us.
Choose or remove a key child
Key-child allocations identify the educators who take particular responsibility for following a child’s learning. When Manage child allocations centrally is on, managers make key-child allocations and educators cannot choose their own key children. When it is off, educators can manage their own key children where their access permits. Restricted educator access is a separate setting and can also prevent self-assignment.
Open Journeys and find the child using Search children.
Open the child’s three-dot menu.
Select Add to key children to add yourself, or Remove from key children to remove your own allocation.
The directory shows Key children, or Your allocated children when restricted educator access applies. If the menu does not offer either action, ask your manager to check how your centre manages allocations. See Choose your key children.
View or update a child’s profile
Open Journeys, find the child and select Profile from the child’s three-dot menu. Select an editable value in the profile to change it, then use Save or Cancel. Some fields may be managed by your centre’s integration.
Use the child’s Profile for their information, Rooms, family access and learning shortcuts. View and update a child’s profile.
Remove from key children changes your allocation; it does not delete the child or their Journey. Changing a child’s Status is a separate task. For a child who has left your centre, review the child status guidance before making a change.
Manage key-child allocations as a manager
Managers can open Settings → Team Management → Allocations & Access.
When Manage child allocations centrally is on, managers make key-child allocations and educators cannot choose their own key children. When it is off, educators can manage their own key children where their access permits. Restricted educator access is a separate setting and can also prevent self-assignment.
Select Manage Child Allocations to review or change the key educators assigned to children. See Manage key-child allocations for the full procedure.